Project Management Software
Microsoft Planner
Task management bundled into Microsoft 365, with paid Plan 1/Plan 3 tiers for Gantt and resource features.
Small businessMedium businessEnterpriseGlobal
Last reviewed Jul 16, 2026 · Pricing verified Jul 16, 2026
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DEV-TOP · horizontalOur take
Best for organizations already paying for Microsoft 365 who want task management inside the ecosystem they already use — outside a Microsoft-centric organization, dedicated PM tools are generally a better fit.
Choose this if...
- Organizations already standardized on Microsoft 365 and Teams
- Teams that want task boards without introducing a new vendor/login
Look elsewhere if...
- You're not already in the Microsoft 365 ecosystem — there's little reason to adopt Planner on its own
- You want a modern, purpose-built PM interface — Planner is secondary to Microsoft's broader productivity suite
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Pricing
Verified Jul 16, 2026 against Microsoft Planner's own pricing page.
| Plan | Monthly | Annual | Key limits |
|---|---|---|---|
| Bundled with Microsoft 365 | — | — | Basic Planner features (task creation, boards, Teams integration) included at no extra cost within qualifying Microsoft 365 plans |
| Planner Plan 1 | — | 10 USD/yr | Per user, billed yearly; standalone add-on with premium capabilities |
| Planner and Project Plan 3 | — | 30 USD/yr | Per user, billed yearly; adds task dependencies, Gantt timelines, sprint management, resource allocation |
Free tier reality
There's no permanent free plan. No standalone free tier — basic Planner functionality is included inside qualifying Microsoft 365 Business/Enterprise subscriptions you're already paying for, and the premium Plan 1/Plan 3 add-ons are separately priced, billed-yearly, per-user subscriptions.
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DEV-MID · rectanglePros
- Included at no extra cost within many existing Microsoft 365 plans
- Tight integration with Teams, Outlook, and the wider Microsoft stack
- Plan 3 adds real Gantt/resource features for a relatively low per-user add-on price
Cons
- Confusing product structure — bundled basic tier plus two separate paid add-on tiers
- Less polished and feature-rich than dedicated PM tools at a similar price
- Best value only applies if you're already paying for qualifying Microsoft 365 plans
Key features
- Grid, board, schedule, and chart views
- Deep Microsoft Teams integration
- Task dependencies and Gantt timelines (Plan 3)
- Sprint management and reporting (Plan 3)
- Resource allocation tools (Plan 3)
Integrations
- VERIFY
Platforms
- web
- ios
- android
Regional fit
Sold worldwide as part of Microsoft 365 — VERIFY regional pricing/currency and tax handling.
- Global
Best for
Alternatives
Notion
Pick this instead if: Teams that want project tracking living alongside docs and knowledge bases
Asana
Pick this instead if: Marketing, ops, and cross-functional teams coordinating multi-step work
Trello
Pick this instead if: Individuals and small teams who want a visual to-do board with near-zero setup
Hive
Pick this instead if: Small teams wanting kanban/Gantt/calendar views plus built-in chat in one tool
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DEV-BOTTOM · horizontalWas this review of Microsoft Planner helpful?
Microsoft Planner FAQ
Questions about this tool
Is Microsoft Planner free?
No — Microsoft Planner doesn't have a permanent free plan. No standalone free tier — basic Planner functionality is included inside qualifying Microsoft 365 Business/Enterprise subscriptions you're already paying for, and the premium Plan 1/Plan 3 add-ons are separately priced, billed-yearly, per-user subscriptions.
How much does Microsoft Planner cost?
From 10 USD/mo. We verify pricing directly against Microsoft Planner's own pricing page — see the pricing table above for the full breakdown of plans, and check the verified date before making a decision, since software pricing changes often.
Who is Microsoft Planner best for?
Organizations already standardized on Microsoft 365 and Teams Teams that want task boards without introducing a new vendor/login
Who should avoid Microsoft Planner?
You're not already in the Microsoft 365 ecosystem — there's little reason to adopt Planner on its own You want a modern, purpose-built PM interface — Planner is secondary to Microsoft's broader productivity suite
Does Microsoft Planner work well outside the US?
Sold worldwide as part of Microsoft 365 — VERIFY regional pricing/currency and tax handling.
What are the best alternatives to Microsoft Planner?
Worth comparing: Notion, Asana, Trello, Hive. See the Alternatives section above for why you might pick one of these instead.