Project Management Software
Notion
Docs, wikis, and databases flexible enough to build your own project-management system inside.
Solo / FreelancerSmall businessMedium businessEnterpriseGlobal
Last reviewed Jul 16, 2026 · Pricing verified Jul 16, 2026
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DEV-TOP · horizontalOur take
Best for teams that want docs, wikis, and task tracking in one flexible workspace and don't mind building their own project-management structure rather than using a purpose-built template — dedicated PM tools like Asana or ClickUp will out-of-the-box beat Notion for pure task/board management.
Choose this if...
- Teams that want project tracking living alongside docs and knowledge bases
- Users comfortable building/customizing their own database-driven task system
Look elsewhere if...
- You want a purpose-built PM tool with native Gantt/workload views out of the box — Notion requires building these yourself
- You need robust native reporting/dashboards across many projects
Visit Notion
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Pricing
Verified Jul 16, 2026 against Notion's own pricing page.
| Plan | Monthly | Annual | Key limits |
|---|---|---|---|
| Free | Free | Free | 5MB file uploads, 7-day page history, up to 10 external guests |
| Plus | 10 USD/mo | 8 USD/yr | Per member; unlimited file uploads, 30-day page history, unlimited guests |
| Business | 20 USD/mo | 16 USD/yr | Per member; 90-day page history, Notion Agents, AI Meeting Notes, premium connections |
| Enterprise | — | — | Custom quote; zero data retention with LLM providers, advanced security, SCIM |
Free tier reality
Free plan is workable for individuals but capped at 5MB file uploads and only 7 days of page history — most real teams move to Plus fairly quickly for the longer history and unlimited uploads.
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DEV-MID · rectanglePros
- Extremely flexible — can model almost any workflow with databases
- Combines docs, wikis, and task tracking in one workspace
- Strong template ecosystem to shortcut setup
Cons
- Not a purpose-built PM tool — lacks native Gantt, workload, and portfolio views without add-ons/templates
- Free plan's 7-day page history is thin
- Performance can lag on very large, heavily-linked workspaces
Key features
- Flexible databases that can be built into kanban boards, task lists, or trackers
- Docs and wikis in the same workspace as tasks
- Notion AI features (Business tier and above)
- Templates for common PM setups
- Deep customization of views (board, table, calendar, timeline)
Integrations
- VERIFY
Platforms
- web
- ios
- android
Regional fit
VERIFY regional payment and data-residency options.
- Global
Best for
Alternatives
Asana
Pick this instead if: Marketing, ops, and cross-functional teams coordinating multi-step work
Trello
Pick this instead if: Individuals and small teams who want a visual to-do board with near-zero setup
Microsoft Planner
Pick this instead if: Organizations already standardized on Microsoft 365 and Teams
Hive
Pick this instead if: Small teams wanting kanban/Gantt/calendar views plus built-in chat in one tool
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Notion FAQ
Questions about this tool
Is Notion free?
Yes, there's a free tier. Free plan is workable for individuals but capped at 5MB file uploads and only 7 days of page history — most real teams move to Plus fairly quickly for the longer history and unlimited uploads.
How much does Notion cost?
Free. We verify pricing directly against Notion's own pricing page — see the pricing table above for the full breakdown of plans, and check the verified date before making a decision, since software pricing changes often.
Who is Notion best for?
Teams that want project tracking living alongside docs and knowledge bases Users comfortable building/customizing their own database-driven task system
Who should avoid Notion?
You want a purpose-built PM tool with native Gantt/workload views out of the box — Notion requires building these yourself You need robust native reporting/dashboards across many projects
Does Notion work well outside the US?
VERIFY regional payment and data-residency options.
What are the best alternatives to Notion?
Worth comparing: Asana, Trello, Microsoft Planner, Hive. See the Alternatives section above for why you might pick one of these instead.