Project Management Software
Podio
Highly customizable work apps, now sold under Progress Software after moving on from Citrix.
Small businessMedium businessGlobal
Last reviewed Jul 16, 2026 · Pricing verified Jul 16, 2026
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DEV-TOP · horizontalOur take
Best for teams (especially real estate and field-service businesses) that want to build fully custom workflow apps rather than adapt to a fixed task/board model — the free plan's 100-item cap makes it a demo tier at best, not a real starting point.
Choose this if...
- Teams that want to build custom-structured workflow apps (CRM-like, deal pipelines, etc.)
- Real estate and field-service businesses with non-standard workflow needs
Look elsewhere if...
- You want a simple, ready-made kanban/task tool out of the box — Podio requires building your own structure
- You need more than 100 items on the free plan — you'll hit that ceiling almost immediately
Visit Podio
This is a direct link to Podio— we don't currently earn anything from it.
Pricing
Verified Jul 16, 2026 against Podio's own pricing page.
| Plan | Monthly | Annual | Key limits |
|---|---|---|---|
| Free | Free | Free | Up to 5 users, max 100 items per organization, 1,000 API calls/hour |
| Plus | 14 USD/mo | 11.2 USD/yr | Per user; unlimited items, unlimited client users, light user roles |
| Premium | 24 USD/mo | 19.2 USD/yr | Per user; 25,000 automation actions/month, AI Assistant (beta), visual reports |
Free tier reality
Free plan is capped at 5 users and just 100 items per organization — a very tight ceiling that most real teams will hit almost immediately.
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DEV-MID · rectanglePros
- Extremely flexible custom app-building for non-standard workflows
- Client/guest user roles included on paid tiers
- Workflow automation included at the Premium tier
Cons
- Free plan's 100-item cap is unusually restrictive
- Requires more setup effort than fixed-template competitors
- Smaller, less actively marketed brand since its move to Progress Software
Key features
- Fully customizable "apps" (custom data structures) for any workflow
- Workflow automation
- Client/guest user roles
- Visual reports and dashboards
- API access
Integrations
- VERIFY
Platforms
- web
- ios
- android
Regional fit
VERIFY regional payment and data-residency options.
- Global
Best for
Alternatives
Notion
Pick this instead if: Teams that want project tracking living alongside docs and knowledge bases
Asana
Pick this instead if: Marketing, ops, and cross-functional teams coordinating multi-step work
Trello
Pick this instead if: Individuals and small teams who want a visual to-do board with near-zero setup
Microsoft Planner
Pick this instead if: Organizations already standardized on Microsoft 365 and Teams
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DEV-BOTTOM · horizontalWas this review of Podio helpful?
Podio FAQ
Questions about this tool
Is Podio free?
Yes, there's a free tier. Free plan is capped at 5 users and just 100 items per organization — a very tight ceiling that most real teams will hit almost immediately.
How much does Podio cost?
Free. We verify pricing directly against Podio's own pricing page — see the pricing table above for the full breakdown of plans, and check the verified date before making a decision, since software pricing changes often.
Who is Podio best for?
Teams that want to build custom-structured workflow apps (CRM-like, deal pipelines, etc.) Real estate and field-service businesses with non-standard workflow needs
Who should avoid Podio?
You want a simple, ready-made kanban/task tool out of the box — Podio requires building your own structure You need more than 100 items on the free plan — you'll hit that ceiling almost immediately
Does Podio work well outside the US?
VERIFY regional payment and data-residency options.
What are the best alternatives to Podio?
Worth comparing: Notion, Asana, Trello, Microsoft Planner. See the Alternatives section above for why you might pick one of these instead.