Project Management Software
ProofHub
Flat-rate project management with unlimited users — no per-seat pricing at all.
Small businessMedium businessGlobal
Last reviewed Jul 16, 2026 · Pricing verified Jul 16, 2026
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DEV-TOP · horizontalOur take
Best for larger teams that want to add unlimited users without per-seat costs climbing — the flat-rate model is the whole pitch, so it's a poor fit for very small teams who'd pay more than they would per-seat elsewhere.
Choose this if...
- Larger teams (15+ people) who want to add users without per-seat cost increases
- Agencies that want built-in proofing/review alongside task management
Look elsewhere if...
- You're a solo user or very small team — flat-rate pricing is a bad deal at low headcounts
- You want a free tier to start on — ProofHub only offers a trial
Visit ProofHub
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Pricing
Verified Jul 16, 2026 against ProofHub's own pricing page.
| Plan | Monthly | Annual | Key limits |
|---|---|---|---|
| Essential | 50 USD/mo | 45 USD/yr | Flat rate, unlimited users; 40 projects, 15GB storage |
| Ultimate Control | 150 USD/mo | 135 USD/yr | Flat rate, unlimited users; unlimited projects, 100GB storage, IP restrictions, activity logs |
Free tier reality
There's no permanent free plan. No free tier — 14-day free trial only. Both plans are flat-rate with unlimited users, so team size doesn't drive cost the way per-seat competitors do. New customers often see a discounted introductory rate for the first few months before the standard price applies — confirm the current promo terms before quoting a price publicly.
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DEV-MID · rectanglePros
- Genuinely flat pricing regardless of team size — no per-seat surprises
- Built-in proofing/review workflow is a differentiator versus generic task tools
- No contracts, cancel anytime per the vendor's own pricing page
Cons
- No free tier, only a 14-day trial
- Poor value for very small teams compared to per-seat competitors' free/cheap plans
- Smaller brand recognition and ecosystem than Asana/Monday/ClickUp
Key features
- Flat-rate pricing with unlimited users on every plan
- Built-in proofing and review workflows
- Gantt charts and task dependencies
- Time tracking
- White-labeling on Ultimate Control
Integrations
- VERIFY
Platforms
- web
- ios
- android
Regional fit
VERIFY regional payment and data-residency options.
- Global
Best for
Alternatives
Notion
Pick this instead if: Teams that want project tracking living alongside docs and knowledge bases
Asana
Pick this instead if: Marketing, ops, and cross-functional teams coordinating multi-step work
Trello
Pick this instead if: Individuals and small teams who want a visual to-do board with near-zero setup
Microsoft Planner
Pick this instead if: Organizations already standardized on Microsoft 365 and Teams
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ProofHub FAQ
Questions about this tool
Is ProofHub free?
No — ProofHub doesn't have a permanent free plan. No free tier — 14-day free trial only. Both plans are flat-rate with unlimited users, so team size doesn't drive cost the way per-seat competitors do. New customers often see a discounted introductory rate for the first few months before the standard price applies — confirm the current promo terms before quoting a price publicly.
How much does ProofHub cost?
From 50 USD/mo. We verify pricing directly against ProofHub's own pricing page — see the pricing table above for the full breakdown of plans, and check the verified date before making a decision, since software pricing changes often.
Who is ProofHub best for?
Larger teams (15+ people) who want to add users without per-seat cost increases Agencies that want built-in proofing/review alongside task management
Who should avoid ProofHub?
You're a solo user or very small team — flat-rate pricing is a bad deal at low headcounts You want a free tier to start on — ProofHub only offers a trial
Does ProofHub work well outside the US?
VERIFY regional payment and data-residency options.
What are the best alternatives to ProofHub?
Worth comparing: Notion, Asana, Trello, Microsoft Planner. See the Alternatives section above for why you might pick one of these instead.